As a definition, communication is the act of sharing or exchanging information, ideas or feelings. Communication is an extremely vital tool to convey your thoughts to the person/audience you’re trying to pass on your insights. Suppose you are at a place where people are having language, culture, beliefs different than yours, what will you do? You will try to find out some tool to communicate with people around you, otherwise, you’re gonna feel stranded at such a place. The basics of communication are the skills which we are learning in every field of life, from school to job professionals.
If we talk about the criterion by which we create some image of any person, communication comes right on top along with the appearance of that person. Communication skills are required at every stage of life whether you’re in school or college or at any job. It’s a must-have skill. Through this article, we have tried to pen down the ideas which can be implemented to have effective communication.
How to Communicate Effectively?
Everyone knows how to speak but communication is a little different. In communication we have to make sure that the listener is understanding what we are trying to say, its called the basics of communication. Now we are going to discuss some points which make your communication effective.
Have a Clear Thought Process
If you yourself aren’t sure about what you’re trying to convey; how would you even do that, whether in written or oral? Prepare your mind as to what you have to convey and deliver your speech accordingly. Work on your facts, even if you say something erroneous, accept that and make the necessary correction.
Having confidence while you speak is arguably the most important element of communication. Even if someone knows the content but he is not confident enough about delivering the same, perhaps communication won’t go that smooth as he would have liked. The confidence is very very important while communication because it makes a good impact on the listener.
Here call-back means a quick response from the audience. This might be in the form of a question or an additional point which the audience would like to add on. Many people don’t like saying that they didn’t understand what you said due to various reasons. If this point is skipped, you will never know whether you were able to pass on your thoughts to your audience in the way you’ve liked. Try to take inputs from the audience itself and accumulate that in your speech to make it engaging. Engagement is the most important part of the basics of communication.
Use Lucid Language
Unless and until you aren’t communicating with Mr Shashi Tharoor, keep your language lucid to be understood commonly. The very purpose of communication gets defeated when the understanding part is missing at the end of the audience. Keeping your language simple enough not only enhances understanding, but also it builds a connection between the speaker and listener.
Be Audience Specific
By audience, I don’t necessarily mean a group of listeners, your audience can be anyone. Your parents, peers, an autowala etc. anyone with whom you’re trying to establish communication is your audience. The same sort of speech does not work everywhere. The biggest example I can quote here is of our PM Narendra Modi, you can see a change of speech when he interacts with scientists, CAs, farmers or common citizens for that matter. A single speech is not delivered everywhere. Audience analysis is done and accordingly content and word selection are made.
Try to Communicate with yourself
This may sound silly, but it is very effective. Listening to yourself actually helps. Try to listen to yourself and figure out whether you’re able to understand what you’re saying from the audience’s perspective. If yes, well and good; if no, then you may need to change a few things to make that more effective. Of course, doing this helps in building your confidence (point no. 2 above).
Difference between Speaking and Communicating
Many times people think speaking and communicating to be synonym whereas these two are not quite same. Here we are giving brief differentiation.
You have got something in your mind and that you have spoken out, not knowing whether that has reached to your audience in the same form and manner in which you delivered that. This process ends here, that’s it. This is a one-way process i.e. the monologue one. As it can be guessed, it’s less effective.
It includes everything of speaking but it goes a few steps beyond that. Communication completes when your audience has understood what you conveyed to them in the same form and manner. This is a dual-way process i.e. the dialogue one. It does not necessarily involve a verbal response from your audience. It is more effective and fulfils the essence of the interaction.
The basics of communication do not require a course study to gather the skills its simply learn from the day to day activities of ours and to observe others also. We hope you like the article. We tried enough to bring the basics of communication to you in a lucid manner. Further, if you have any query, please write that down in the comment section below. We will be more than happy to respond.